For companies that rely on trucks, vehicle maintenance is not just about keeping wheels turning—it’s about keeping the business alive.
Each year, companies lose millions due to fines, lawsuits, and downtime. Why? Because they fail to properly maintain and document their fleet. One missed repair, forgotten record, or expired inspection can trigger DOT violations, higher insurance costs, and sometimes, catastrophic accidents.
When the DOT shows up, excuses won’t save you.
That’s why Eclipse DOT is flipping the script. We help businesses regain control of their vehicle maintenance, avoid costly compliance pitfalls, and keep operations running safely and legally.
With a 100% audit success rate, Eclipse DOT doesn’t just help you meet the standard—we help you crush it. We find and fix problems before they ever hit your radar.
The Silent Threat: What Happens When Fleet Maintenance Fails?
Many companies believe their maintenance program is “good enough.” However, when an unexpected roadside inspection, audit, or accident happens, even small oversights can lead to massive consequences.
Here’s what’s at risk:
Fines That Cripple Your Bottom Line
Missing or incomplete maintenance records can cost thousands—per vehicle.
Out-of-Service Orders
A single critical issue can shut down your truck instantly, causing delays and lost revenue.
Skyrocketing Insurance Costs
Poor maintenance history leads to higher premiums over time, draining your bottom line.
Lawsuits That Can Destroy You
If a neglected vehicle causes a crash, you could face a “nuclear verdict”—multi-million-dollar settlements that end businesses.
Audit Failures That Shut You Down
Inadequate maintenance records are among the top reasons companies fail DOT audits. The penalties? Crippling fines and potential shutdowns.
Fleet maintenance isn’t just about uptime. It’s about your company’s survival.
What the DOT Requires for Maintenance Compliance
To stay compliant, businesses must follow FMCSA’s strict maintenance and documentation rules. These include:
Daily Inspections (DVIRs): Drivers must complete and document them accurately. Preventative Maintenance Schedules: Each truck must have a set plan for regular servicing and inspections. Accurate Service Records: Every inspection, repair, and maintenance job must be documented and stored—while the truck is active and for six months after retirement. Annual DOT Inspections: Each vehicle must pass an annual inspection. The paperwork needs to be ready to show at any time. Immediate Repairs: Found an issue? Fix it immediately and document the repair.
Many companies struggle to keep up. Paperwork gets lost, inspections are missed, and communication breaks down. That’s where Eclipse DOT comes in.
How Eclipse DOT Makes Fleet Compliance Effortless
We remove the stress from compliance by giving you a simple, streamlined system that keeps your fleet road-ready, audit-proof, and fully compliant—without burying your team in paperwork.
Automated Maintenance Scheduling
Know exactly when inspections and repairs are due—no more guesswork.
Digital Records You Can Trust
Every service, inspection, and repair is stored securely and is instantly accessible.
Hassle-Free DVIR Compliance
Drivers log inspections digitally. You get real-time updates and alerts when something needs attention.
Always Audit-Ready
If the DOT arrives unannounced, your records are already organized and compliant.
Proactive Risk Prevention
We don’t just help you fix problems—we help you prevent them entirely.
“Most companies don’t think about fleet compliance until they’re in trouble,” says Dan Greer, founder of Eclipse DOT. “By then, it’s too late. We make sure businesses are ahead of the game, so they never have to panic over a DOT inspection.”
Case Study: Avoiding a $75,000 Mistake
One construction company thought their maintenance was in order—until an accident proved otherwise.
After a serious incident, investigators found missing brake repair records. That single oversight resulted in:
A $75,000 DOT fine
A spike in insurance premiums
A truck placed out of service during critical projects
Had they used Eclipse DOT, our system would’ve flagged the issue before it became a problem.
Today, that same company is fully compliant and audit-ready. Every truck is documented, every issue addressed. The safety manager said it best:
“This could have ended our business. Eclipse DOT helped us rebuild. We’ll never let compliance slip again.”
The Most Common Mistakes—and How to Avoid Them
Too often, companies fall into the same traps:
Untracked Repairs: If it’s not documented, the DOT assumes it didn’t happen. Missing DVIRs: Drivers must log inspections daily—and fix reported issues. No Maintenance Plan: A vague “we take care of it” approach doesn’t satisfy inspectors. Scattered Records: If you can’t access records instantly, you risk non-compliance. Verbal Reports: A driver saying “it felt off” means nothing unless it’s written down.
Eclipse DOT eliminates these problems. Period.
Don’t Wait for a Disaster—Get Audit-Ready Now
If the DOT showed up tomorrow, could you confidently hand over your maintenance records?
If there’s even a slight hesitation, now’s the time to act.
Eclipse DOT offers a FREE Fleet Compliance Assessment to help you spot and solve hidden risks before they cost you big.
Are your records complete and accessible? Are DVIRs being logged correctly? Could your fleet pass a surprise inspection?
Call 970-749-9449
Visit www.eclipsedot.com to schedule your free assessment.
About Eclipse DOT
Eclipse DOT is a trusted compliance partner for companies with fleets. We help you avoid fines, reduce risk, and stay ahead of DOT regulations. With thousands of companies served and a 100% audit success rate, we’re your go-to team for fleet compliance.
Final Thought
Waiting for the DOT to find the problem is the worst strategy.
Get ahead of the issues. Stay safe. Stay legal. Stay ready—with Eclipse DOT.
