Introduction
Vehicle maintenance is a fundamental pillar of fleet management, essential for ensuring the safety and efficiency of a fleet. Meticulous record-keeping is the bedrock upon which a successful maintenance program is built.
Foundations of Record-Keeping
The foundation of this record-keeping begins with the vehicle’s basic characteristics: purchase date, year, make, model, VIN (Vehicle Identification Number), tire size, and GVWR (Gross Vehicle Weight Rating).
Importance of Maintenance Records
Maintenance records and logs emerge as the lifeblood of an effective fleet maintenance strategy. These records form a chronological account of each vehicle’s health and upkeep.
Receipt Preservation
Preservation of maintenance receipts for at least one year per vehicle is a prudent practice. In cases where repairs are performed by external shops, retaining the corresponding receipts is crucial. Likewise, for self-repairs, meticulous record-keeping entails safeguarding receipts for all purchased parts and documenting the source when parts are salvaged from donor vehicles.
Daily Vehicle Inspection Reports (DVIRs)
Moreover, the implementation of Daily Vehicle Inspection Reports (DVIRs) is pivotal for the ongoing assessment of a vehicle’s condition. These reports provide a daily snapshot of a vehicle’s health, enabling rapid detection and rectification of potential issues before they escalate.
Take time to do it right the first time. I promise it will save you a massive headache.
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